Outcomes Automation Call or text 360-770-0902

Send me the engineer’s email. I’ll send back a priced scope on your client’s template.

A scope or estimate is $250 and a change order is $150.

Start with a free document
9696 9898 100100 102102 104104 106106 108108 110110 SOUTH NORTH CL COUNTY ROAD 31 EP R/W EX 40' EASEMENT PROP FENCE, APPROX 48' EX HP GAS MAIN EX DIST MAIN EX REGULATOR RUN, REBUILD IN PLACE NEW OUTLET RELIEF VALVE EX FENCE PROP FENCE, NO SITE PLAN YET FARM PARCEL PASTURE FENCE EX OUTLET 0+00 0+20 0+40 0+60 0+80 SECTION A-A THROUGH R-14 STATION, LOOKING WEST VERT EXAG 2:1, ASSUMED ELEVATIONS. FICTIONAL. HORIZ 0510 FT EX 40' EASEMENT PROP FENCE ±48' R/W EX STATION FARM EX HP GAS SECTION A-A, R-14 STATION NTS
Section A-A through the station in the sample job below, and the first question I asked: does the new fence fit inside the 40-foot easement?

I prepare scopes of work, not-to-exceed estimates and change orders for right-of-way and land-services firms working under utility contracts. Every price comes from your client’s current rate sheet, and I check every line and initial the document before it reaches you.

Set-up on your client’s template and rate sheet takes about a week, and your first live document after that is free.

A sample job

A made-up job, built the way real requests arrive. Click or tap any pricing line to see how its hours were counted and which words in the request they came from.

The same afternoon, three questions

Josh, 4:20 PM

  1. Does the new fence stay inside the 40x40, or should I carry an easement amendment?
  2. Can you send Dana’s email?
  3. Are the CFT meetings weekly or every two weeks?

Kelly, 5:05 PM

  1. No site plan yet. Price the TUA, and we’ll do a change order for anything permanent.
  2. Added her to this thread.
  3. Every two weeks.
TUA exhibit for WO 118204417, R-14 regulator station rebuild Plan view of a farm parcel north of County Road 31. The R-14 regulator station sits on an existing 40-foot by 40-foot easement near the road, reached by an existing drive. The proposed new fence runs about nine feet past the north line of the easement, circled in red with the note: new fence past easement, asked May 4. East of the station is the temporary use area for staging and access, with a construction entrance from County Road 31. A pasture fence separates the north pasture. G G G COUNTY ROAD 31 N 02040 FT FARM PARCEL, PRIVATE NORTH PASTURE PASTURE FENCE PL TUA AREA STAGING AND ACCESS R-14 REGSTATION EX 40' x 40'EASEMENT EX GAS MAINS AA EX DRIVE PROP FENCE CONSTRUCTIONENTRANCE 40' R/W GRANITE BASIN POWER & GAS R-14 REG STATION REBUILD TUA EXHIBIT, FROM KMZ FICTIONAL. NOT A SURVEY. WO 118204417 SCALE: GRAPHIC SHEET 1 REV 0
TUA exhibit, built from the KMZTap a line to zoom in
How each line was counted

Every line is hours times the rate on your client’s rate sheet, so your PM can redo the arithmetic. Pick a line to see how its hours were counted.

What went back the next afternoon

Individual Scope of Work, Exhibit A: Pricing

  • 17 hrs One hour a week for the 17 weeks from notice to proceed to the start of construction

Kelly’s email says “Construction this fall.”

  • 8 hrs Rights research at the station parcel, including the drive and piping to the road, and the easement question
  • 22 hrs The temporary use agreement (TUA) with the farm parcel owner, from first contact to signing
  • 8 hrs Contingency for one more affected landowner

The fence question went to Kelly first. Her answer: “Price the TUA, and we’ll do a change order for anything permanent.”

  • 6 hrs Pulling the recorded easement, the vesting deed and the county parcel records
  • 6 hrs Preparing the TUA package

Kelly’s quick title look: “The station sits on a 40x40 easement on a farm parcel.”

  • 5 hrs Document control, filing and the check request for the TUA payment

This line isn’t tied to one place on the exhibit.

  • 12 hrs County access permit for the construction entrance on County Road 31
  • 6 hrs The traffic control permit application. Traffic control itself is the contractor’s

The land agent’s note lists a “County access permit.”

  • 8 hrs Exhibits for the TUA and the access permit, built from the KMZ

Built from R‑14 site.kmz, attached to Kelly’s email.

  • 4.5 hrs Nine CFT meetings, every two weeks, at half an hour each
  • 3.5 hrs Schedule and status input

Kelly’s answer to the third question: “Every two weeks.” Billed at the PM rate, per the rate sheet.

Total, not to exceed 106.0 hrs$9,662.00

Checked line by line by J. Hill J.H. May 5, 2026

September 14, from Kelly: “This one is at 85% as of the last billing, about 1.5K left.” Staging moves to the north pasture, the county now wants a grading permit, and construction got pushed to spring. “Think we need around 5K more.”

Staging moved to the north pasture, so the TUA is redone: Sr. ROW Agent +14, Junior ROW Agent +4, GIS +3, Administrative +2. The county added a grading permit and the access permit runs longer: Permits Technician +10. Construction slid to spring, so project management and CFT meetings run 24 more weeks: Project Manager +24, Project Controls +8.

Kelly guessed “around 5K more.” The hours came to $6,516.00, mostly from the 24 extra weeks.

Revised not to exceed 171.0 hrs$16,178.00

Change order checked September 15, 2026

These amounts are Cascade’s hours at the utility’s rates. My fee for this job: $250 for the ISOW and $150 for the change order.

Read the whole sample, with the change order Download the sample ISOW (PDF)

Granite Basin Power & Gas, Cascade Land Services and everyone named here are made up. On a live job this is your client’s template and current rate sheet.

What you send, and what you get back

You sendYou get back
The request as it came, with whatever is attached: the request form, a KMZ, a project summary, a deed.Any questions the same day, then the document on your client’s template in Word and PDF, usually the next business day, with a check sheet showing where every hour came from.
For a change order, what changed and how much of the PO is spent.The change order, with original, added and revised hours and the revised not-to-exceed.
Once, at set-up: your client’s template, the current rate sheet with its revision, and twenty or so past documents.Set-up takes about a week. Your first live document after that is free.

You approve each document and submit it; I never send anything to your client.

Rates

Flat rates per document, with no hourly billing and no percentage of contract value.

$250

Scope of work or not-to-exceed estimate

$150

Change order

  • Set-up on your client’s template and rate sheet is free and takes about a week. Your first live document after that is free too.
  • A scope and its estimate for the same job count as one document.
  • A mistake in a delivered document is fixed free by the next business day.
  • Proposal and RFP work is quoted per job.

Where your client’s documents go

Utility contracts often limit what software can touch their data, so here is exactly what happens to yours.

YOUR EMAIL + ATTACHMENTS JOSH'S INBOX OUTCOMESAUTOMATION.COM JOSH'S SERVER, BELLINGHAM DRAFTS THE SCOPE LANGUAGE JOSH'S PRICING SOFTWARE PRICES FROM YOUR RATE SHEET J. HILL CHECKS EVERY LINE, INITIALS IT BACK TO YOU WORD + PDF OUTSIDE AI SERVICE NOT CONNECTED, NOTHING SENT THE MODEL NEVER SETS A PRICE YOUR EMAIL + ATTACHMENTS JOSH'S INBOX OUTCOMESAUTOMATION.COM JOSH'S SERVER, BELLINGHAM DRAFTS THE SCOPE LANGUAGE MODEL NEVER SETS A PRICE JOSH'S PRICING SOFTWARE PRICES FROM YOUR RATE SHEET J. HILL CHECKS EVERY LINE, INITIALS IT BACK TO YOU, WORD + PDF OUTSIDE AI SERVICE NOT CONNECTED, NOTHING SENT
  1. Your files arrive by email at josh@outcomesautomation.com and are kept on my own server in Bellingham.
  2. A language model on my own server drafts the scope language from the engineer’s email. No client document is ever sent to an outside AI service, and the model never sets a price.
  3. My pricing software finds each item on your client’s current rate sheet and does the arithmetic. If a count or a rate can’t be pinned down, pricing stops and you get a question.
  4. I read every line against the engineer’s email and the rate sheet, then initial the document before it goes to you.

Ask for written answers for your IT or procurement review

Who does the work

Joshua Hill at his desk

I’m Joshua Hill. For more than twenty years I have won work for clients as a proposal and grant writer: energy-sector bids, government RFPs, right-of-way documents, the pages where a wrong rate or a missing section costs the contract. I hold the APMP Practitioner certification and trained in the Shipley and Lohfeld methods.

For more than eighteen months I’ve written the scopes, estimates and change orders for a land-services firm under contract with a major electric utility, usually 16 to 20 documents a week. The work has kept going through engineer turnover and rate-sheet changes, and across multiple awarded contracts.

I built my software to improve my accuracy, raise approval rates and bring down the cost of each document for my clients. I still write. Every document that ships passes through my hands, and my signature is the last gate before release. I work from Bellingham, Washington.

Joshua Hill

More about my background

Legal name
Hill Proposal Group
Phone
360-770-0902, call or text
Email
josh@outcomesautomation.com
Reference
A call with my current client can be arranged, with their permission.
LinkedIn
linkedin.com/in/joshwrites

Start a pilot

Send this or call me. I’ll set up your client’s template and rate sheet, which takes about a week, and your first live document is free.

Or call or text 360-770-0902, or email josh@outcomesautomation.com.