Outcomes Automation / Process
How the engagement runs, and what protects you while it does.
No installation, no platform migration, no lock-in. The pipeline runs on email and your client's own templates, everything produced lives in your systems, and the continuity plan is written down before you need it.
From first email to standing pipeline
1
NDA, then intake
The NDA gets signed before I see anything. You forward one live project: the engineer's email, parcel details, your client's template, the current rate sheet. The intake form walks through exactly what to include.
2
The free document
Back inside a day: priced, formatted, verification checklist attached, human-signed. Onboarding isn't a prerequisite: document one is built from your email, your client's template, and the current rate sheet, on the general right-of-way corpus. If anything in the intake is ambiguous, you get a question, not a guess. Judge it against your own standard; if it's not submission-ready, say so, and you've lost nothing.
3
Per-document, flat
If it holds up: $250 per scope or estimate, $150 per change order. No hourly meter, no percentage of contract value. Onboarding on your document history is $750, waived on pilot projects started before October 1.
4
Retainer at 60 days
Offered only after you've judged the output. $950/month keeps your desk open: four documents included, then $195 per scope and $115 per change order, first position in the queue, and your templates and rate sheets held current across every client you carry.
The protections, written down before you need them
Confidentiality
All work under NDA as standard; I sign before I see anything. Client names stay off this site because my agreements keep them there, and yours would get the same treatment. Every reconstructed example you see here exists because the real documents are protected.
Ownership
Your templates, your rate sheets, and every document produced live in your systems, not mine. I hold working copies only while producing for you and delete them on request. Nothing is reused across clients; what you share for onboarding trains your firm's own drafting model and nothing else. If you want out, one email ends it and your working copies get deleted.
The bus clause
If I disappeared tomorrow, you keep operating: everything is already in your systems, and your team resumes writing documents the way it did before. The documented working procedure for each client, which ships with your first paid document, is written so any competent proposal writer could continue it. The worst case looks like the status quo you have today.
The human gate
Before anything reaches you, a reviewer signs off on the line-by-line audit, each task traced to its sentence in the source email. In over a year of production, that gate has never been skipped.
Pricing in writing
Flat rates you can put in your own job costing before the first email: $250 per scope or estimate, $150 per change order, $950/month for the retainer offered at 60 days. The invoice matches this page.
Stated limits
What I don't currently carry, so you don't have to ask: a large bench of reviewers. Turnaround commitments account for that; if a document will be late, you hear it before the deadline, not after. Professional liability coverage is quoted per engagement where your contract requires it, and if your volume outruns what careful human review can cover, I say so before taking it on.
Practical questions
Who sees our documents?+
The pipeline and me, the reviewer who signs off, under the NDA I sign before intake. Your documents aren't training material for anyone else's work, and nothing you send enters the shared training corpus.
What does onboarding involve?+
You send past scopes, awards, and change orders; the pipeline is trained on your firm's own document history so output matches how your shop already writes and prices. $750, waived on pilot projects started before October 1. It's never a prerequisite: the free first document, and everything before you decide to continue, runs without it.
What if a document comes back wrong?+
Tell me and it gets fixed. The audit exists to make this rare: each line is traced to the source before sign-off, anything ambiguous comes back to you as a question before it gets priced, and a document that can't be traced cleanly to its source doesn't ship. Submission-ready is judged by your standard, not mine.
What happens when the scope itself is uncertain?+
It gets priced honestly instead of guessed at. When a permit count or landowner count can't be pinned down at intake, the scope states its basis and carries the contingency in writing. When the whole scope basis is genuinely open, the document ships as two priced options with the difference explained, and your client picks. That has happened in production, and the client funded the worst-case option.
Temporary use agreements, construction access, and traffic permits get priced in up front where the request supports them, instead of surfacing later as change orders.
Can you handle several utility clients with different templates?+
Yes, and that's most of what the retainer buys. Each client's template and current rate structure is held separately, and the pipeline survived a full template revision and multiple rate-sheet changes at the firm it was built inside.
What do you need from us to answer a full RFP?+
Less than you'd think, and it's split in two. The compliance half comes from the solicitation itself: I shred the RFP into a compliance matrix, outline, and schedule the same day it lands, no history needed.
The narrative half needs what only you have, so a five-item request list, the day-zero packet, goes out with my first reply: capability statements, two or three past wins, key resumes, current certs, and your org chart. A 30-minute call covers the rest. Before any of that, the bid/no-bid read is free and in writing, so you know whether the pursuit is worth your five documents at all.
Why is there a limit on how many firms you take?+
Every document gets my personal sign-off, and that gate doesn't scale infinitely. Intake stays small enough that it never gets skipped.
Why flat prices when agencies bill hourly?+
Because after a year of producing these documents weekly, I know what they cost to make. An hourly rate is a hedge against not knowing, and I'd rather carry that risk than hand it to you.
The NDA is step one. Send it over.
One live project is all it takes to judge the pipeline, and the first document is free.